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Minutes From the 3/31 General Meeting

[Download a PDF version of the meetings here.]

Fort Greene/Clinton Hill Food Coop General Meeting
Monday, March 31
7-8:30 p.m.
Lafayette Avenue Presbyterian Church
85 South Oxford
Brooklyn, NY

Facilitator: Erin (Merchandise and Steering Committee)
Secretary: Veronica (Governance and Outreach Committee)

Start time: 7:05pm called into order by Erin

Meeting Orientation
-Erin welcomed all attendees, appox 50-60 people, and to show a raise of hands for first time attendees and who were on committees
-appox. 1/4th of meeting were first time attendees
-appox. 1/2th of attendees were on a committee
-Erin introduced meeting

  • there is lots of interest for this new coop, meetings since January, over 250 people have filled out food survey, over 500 people have signed petition, introduced DK (SC) and Kathryn (SC, OC, FS) as the cooker uppers for this new coop
  • each committee explained and formed quickly
  • trying something new in this meeting in contrast from last meetings by be able to vote on some agenda items and be involved
  • assuming for today‚Äôs meeting that everyone here is a member
  • introduced that we would be talking about meeting structure (talk and vote) and principles of this new coop

Facilitator/Secretary Choice
-Erin explained the roles of the proposed facilitator and secretary roles
-these roles were chosen beforehand for this meeting
-any objections to Erin and Veronica holding their respective roles?
-no objections

Presentation of Main Agenda and Pending Agenda Queue
-Erin discussed how in the future the agenda items will be available with ample time before GM

Continue reading


Take the Purchasing and Interest Survey

survery shot

In the interest of learning more about the neighborhood’s needs and what any future members of the coop might want, we’ve put together a confidential and anonymous survey to help us make decisions about the types of food and other items that should be available, possible hours, and other priorities. It’s a short, easy survey; please click here to take it.

Notes From The March 6th Meeting

Meeting notes for Fort Greene/Clinton Hill food co-op, 3/6/2008


In attendance: Approximately 50 future members.


-DK Holland invited introductions around the room. People made comments about why they wanted to join a the co-op. Reasons included a desire for fresh produce, community and proximity. A number of people said they were members of the Park Slope Food Co-op .


-Steering committee introductions: Each committee head explained how they got involved and what their committee did. Steering committee present consisted of DK Holland, Lawrence Eichorn, Erin Kaplan, Peter Smith, Kathryn Zarczynski, Ken Garson, Jim Colgan and Scott Lamb.


-Date for next meeting was set at March 31st at 7:00 pm again at LAPC, 85 So Oxford.


-Question from audience about the current structure: What is it right now?


-Ken moved to governance item on agenda to explain.

Ken explained that governance structure requires us to set bylaws, member functions, decision-making process.

-These kind of questions need to be settled soon.


-Question from audience about information distribution.

-Scott said that a bi-weekly email to group would be good. The outreach committee will provide going forward.


-Question about governance: why don’t we just take the structure from the Park Slope Food Co-op?

-Ken said we may want to take some parts and not others. We have looked into several structures and reviewed a book on failed coops.


-Question about how the Park Slope Food Co-op can help us?

DK explained that Joe Holtz came to the last meeting and talked about how they could help – that included giving us work shift credit.

Peter said that the PSFC gave him financial statements to work from which was very helpful. Although he has to adapt it to something much smaller, obviously.


-Question about what the PSFC did in the beginning.

DK said we’d already heard that from Joe Holtz last week so there was no point going into it again. They started much differently. Ken added they first started out of a truck on Saturdays.


-Question about dual membership. What happens to your PSFC membership if you leave this one?

Ken explained that the relationship isn’t “dual membership” per se. It’s the exchange of workshift credit for labor in the early stages.

We are operating on the premise that ours will also be a working coop. That said, DK explained how you can bank credit for the future. DK also said we need someone to look after the credits. Diane Haines volunteered from the audience.


-Peter asked how many PSFC members in attendance buy all their weekly groceries from there? He explained that to be viable, enough members would need to shop for things like produce on a regular basis.


-Comment from audience member who said we all need to commit – and that we can’t be in the shadow of the PSFC.


-Question from audience about what people get in return.

DK explained the banked credits. That you can work for a number of hours and cash in your hours in future months. She added that there have to be rules about this, which we will establish shortly. Another audience member expressed concern that there would be too many credits banked by the time we got up and running so no one would be there to work. It was reiterated that there need to be rules so this doesn’t hurt us.


-Erin gave the report from the merchandising committee. She said we need to figure out what people want. She has prepared a merchandise survey that will be sent out electronically and in print. She said we also need to find out what people who are currently outside the group want and we need to go to key places in the neighborhood to do that, like the housing development and farmer’s market. Also need to find out what opening hours people want and if they’d be willing to work, etc.


-Erin explained that Miriam from the Milano School of Urban Management (at the New School) will conduct a “needs assessment.” This will include extended outreach into specific parts of the neighborhood.


-Erin said we need to have principles with regard to purchasing. For instance, the PSFC has the principle that if they can get conventionally grown tomatoes in New Jersey they won’t opt for the organic tomatoes in California. These principles will dictate purchasing. Members will vote on which principles we employ.


-Erin announced a plan for members of her committee to go to the PSFC to see how things are done.


-An audience member said we could probably find that kind of thing out from the number of PSFC members that are in the audience. He said that it might be more useful to see what structures are in place there instead.


-Erin also said her co-chair, Aimee Silverman, works with Fresh Direct and she knows what it takes to get it done.


-Someone asked whether we should look to organizations other than the PSFC for guidance.

DK explained that we were. We have a book all about failed co-ops so we can know what not to do. Someone else in the audience said it would be good to look at more than just co-ops, e.g. Other sustainable business models.


-DK reminded people that anyone can join any committee. That if they have concerns, that is the best way to address them and be helpful.


-Lawrence gave the report from the Location and Lease Committee.

He said the process was happening fast. He is only leading the committee because he showed up at the first meeting and got involved.

He looked for lease retail rates in the area. Suzanne debrango contacted dk about a location on the corner of South Portland and Fulton. DK asked for free space on S Portland so we could get our footing and he agreed for a limited amount of time. There should be enough room to operate for the beginning. We could grow into other spaces.


-Meredith from marp expressed concern that the location was being decided too quickly. That IF we were looking to have a diverse membership the location will play a big role in that. She said we shouldn’t just decide outright without looking at other options, such as on Myrtle Ave. She said maybe we need to be more centrally located in order to get a diverse membership. She wanted that on the record.


She also expressed concern that we would be displacing the barbershop and the falafel shop if we took over their space. She said she had discomfort with that. Dk said sean owns the falafel store plus this is not a done deal. She said the location lease committee hasn’t had a full meeting yet and that we can have a discussion about it. She said it’s also important to have a prime retail location that you can own.


-Another audience member said it was important to have the discussion about displacement. Dk pointed out that sean would not kick out a good tenant. He of all people would work with them to relocate them in a good way, if it comes to that.


-Peter gave the report from the Finance committee. He said he came up with an estimate that we need about 500 members in order to get going. He appealed for help on the finance committee and he said people didn’t necessarily have to have a finance background.


-An audience members asked about fees. Peter said that had to be decided, but the PSFC has a $100 initial fee.


-Scott gave the report from the Outreach Committee. He said 500 people has signed the petition. He said there’s now an email list and there has been some media outreach. There are discussions about setting up a stand at the green market and conducting a survey in other key places in the neighborhood. He said we need a “street team” in order to do this. He passed around copies of flyers and asked those in attendance to distribute them around the neighborhood.

-DK said we needed to get a professional designer involved in order to develop a brand identity for the coop. Anyone interested can send an email to

-Jono proposed an IT committee. Jim asked if there were any IT people present and Matias and Jonos presented themselves.

-The group broke up into committees.


Brooklyn Paper article

Brooklyn Paper

More coverage in the Brooklyn Paper today. (Branching Out, The Brooklyn Paper)

A Flyer For Posting

Coop Flyer

Courtesy of the Membership/Outreach committee, here’s a handy flyer you can print out and post in your building, at the laundromat, in the subway station near your apartment, or wherever people might see it:

Must Reads

How To Start A Coop

The web is full of helpful info on how coops work and how to go about setting one up. Catch up on your reading before we meet with Joe Holtz of the Park Slope Food Coop on Thursday! Here are a few places to get started:

  • What Are Coops? – This page from the National Cooperative Grocers Association gives a brief overview of the goals of a food coop.
  • How To Start A Cooperative – Info from the National Cooperative Business Association on how to begin a new coop.
  • How To Start A Food Coop – A more thorough look at the steps involved in setting up a food coop.

Update: Ken from the PSFC sends along some more helpful reads relating directly to how the PSFC works (thanks, Ken!):

Minutes From The 1/23 Meeting

The following are the minutes from the Clinton Hill/Fort Greene co-op’s first open meeting:

Clinton Hill/Fort Greene Co-op Committee

Meeting Minutes: Wednesday, January 23, 2008
7 p.m.
Lafayette Avenue Presbyterian Church

Present: DK Holland, Kathryn Zarczynski
Others Present: Tisch James, Meredith Almeida


  • Meeting called to order by DK at 7:10. Group was assembled in a semi-circle. Approx 45 neighbors in attendance.
  • Discussion of two co-op types: Working and Dues Paying. A poll reflected most members wanted a working coop yet a few wanted a due paying. Some attendees wondered if a hybrid approach would be possible. There was a discussion of the two options. DK stated that the Park Slope food co-op would only be able to assist if the new co-op declared itself committed to becoming a working co-op since that’s what they are.
  • General census of which kind of kind of co-op people are most interested in starting.
    Consensus is with working co-op.
  • Presentation of price comparison between Park Slope Food Co-op prices and Fresh Direct prices showed costs were about 50% higher with Fresh Direct. DK stated that the Park Slope Food Co-op only marked up items 20%, meaning that Fresh Direct may mark up items as much as 70%.
  • Discussion of what we will need going forward: Membership growth, capital and other funding, physical location and a lease.
  • Discussion of timeline. It was agreed we would aim for a year at the latest.
  • 8 p.m., DK moved that the group split into subcommittees, with each subcommittee having at least 2 current members from the Park Slope Food Coop so they could inform the others of how PSFC works.
  • The group divided into three subcommittees: Outreach/Membership, Business/Finance, Location/Lease

Future Business:

  • Scheduled next meeting for 7 p.m. on Feb. 6 (date was later changed to Feb. 7) with reported anticipated from each group.

Minutes submitted by Scott Lamb